Administrative Office (AR 1 & 2)

Mission
Contact Information
Services
Conference Room Scheduling
Combined Federal Campaign (CFC)
Table of Organization
Parking

The Administrative Office (AR-1 & 2) provides administrative support services to Headquarters, Marine Corps (HQMC), Coordination of the HQMC Combined Federal Campaign and Manpower management of the HQMC Table of Organization (T/O).

Mailing address

COMMANDANT OF THE MARINE CORPS (AR1-2)
3000 Marine Corps Pentagon
Room 2C253
Washington, DC 20350-3000

AR Division Front Office/Conference Room Reservations (AR-1)
(703) 614-1837

Administrative Officer (AR-1)
(703) 614-1837

Manpower Analyst/Charitable Campaigns Manager (AR-2)
(703) 614-1837

Specific services include:

Specialized administrative support coordination.

Designated Records Management Control and division directives control.

Scheduling and upkeep of an unclassified conference room located within 2C253 at the Pentagon. This conference room has multi-channel Video Teleconferencing Capability (VTC) and is available for internal AR Division use.

Coordination of the HQMC Combined Federal Campaign (CFC) fund drive; and Manpower Management of HQMC Tables of Organization (T/O).

Conference Room Scheduling

Reservations for the use of the unclassified conference room located in 2C253 may be requested online at Conference Room Reservation - Power Apps (appsplatform.us). This conference room seats 16 at the table (boat shaped to enhance VTC capability) and 17 around the room for a total occupancy of 33. Additionally, the conference room may be reserved by the Office of the Director Marine Corps Staff and other HQMC GO/SES personnel that will be present for the reservation. The CMC, ACMC, and SMMC take priority and may use the conference room at any time. Advanced notice will be given to those with reservations.

NOTE: No eating, drinking, or smoking is allowed in the conference room. If you need to cancel or reschedule a room reservation on the date requested, please call AR-1 as soon as possible. “No show” reservations will be cancelled 15 minutes after the requested start time unless AR-1 is notified prior of a late arrival. AR-1 Office telephone numbers are: (703) 614-1837/2645.

HQMC Fund Drives

The HQMC Combined Federal Campaign (CFC) fund drive is managed by the AR Division Front Office. The CFC is the only authorized fund drive in the federal workplace, and as such, solicitation of federal employees and active duty service members is permissible. While solicitation of funds for other causes is prohibited, it is acceptable to disseminate information and allow federal employees to support other worthy causes, if they choose to do so. The CFC fund drive normally runs from September through December. All fund drives managed by AR Division are locally coordinated via organizational key volunteers.

AR-2: (703) 614-1837.

TABLE OF ORGANIZATION (T/O)

Proposed changes (additions, deletions, reorganizations, etc.) must be staffed through AR-2 before submission to CG, Marine Corps Combat Development Command, Total Force Structure Division (TFSD), for final approval. AR-2 reviews the Table of Organization and Equipment Change Request (TOECR) to ensure accuracy and compliance with appropriate HQMC guidance. Once this review is completed and the TOECR is ready for submission, AR-2 will electronically submit the TOECR in the Total Force Structure Management System. AR-2 is also available to provide customers with TOECR requirement advisory and source document generation.

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About

The Washington Headquarters Services Parking Management Office manages the parking services at the Pentagon Reservation: Pentagon, Mark Center, and Suffolk Building.

Only Pentagon Reservation employees with a valid Pentagon, Mark Center or Suffolk Building parking permit, or employees or visitors with an approved temporary parking clearance may park on the Pentagon Reservation.

Temporary employee parking clearances for non-permit holders and/or MTBP participants are limited to 5 days per month. The approved temporary parking clearance areas are the Eads Street parking lot or North Parking (N-C) lanes 61-62.

Suffolk Building and Mark Center Non-Executive permit holders may park in North Parking (N-C) lanes 61-62 while visiting the Pentagon. Suffolk Building & Mark Center personnel that park in N-C lanes 61-62, must display their SFLK or MC Non-executive parking permit at all times while parked at the Pentagon. No overnight parking is authorized.

All persons using the Pentagon Building Parking Facilities must read, understand, and comply with the requirements listed in Administrative Instruction 88, Title 32 Code of Federal Regulation 234.18, Building Circulars, Parking Advisories, and/or applicable Department of War issuances. Failure to comply will result in the issuance of violation notices, possible immobilizations, administrative actions, and if applicable, criminal sanctions.

Parking Management

Carpool/ Vanpool

The Parking Management Office at the Pentagon handles all Carpool/Vanpool Permit requests for the Pentagon only. All members must apply at the Parking Office in person with the Principal Permit Holder.

A carpool permit requires a minimum of two members (vanpool requires minimum of seven). At least two members must be employed full-time and physically working at one Parking Facility location (vanpool requires at least four); one of the two carpool members must include the principal member (vanpool requires at least four of the seven).

Members participating in a carpool/vanpool must provide a valid driver’s license, current vehicle registration, proof of residence, live within the same general area or driving route to the facility, and carpool permit applicants may only register (1) vehicle per carpool member.

Overnight Parking

Overnight Parking is only authorized for personnel with an Executive numbered space assigned parking permit. Personnel with an Executive number space assigned parking permit must coordinate their Overnight Parking request through their Component (CPR) or Division Parking Representative (DR), in advance.

As a tenant of the Pentagon Reservation, you may access the new Parking Management System (PMS) from the comfort of your desk at the following site: Parking Management via your CAC enabled government issued Desktop or Laptop computer.

Access to Parking System

There are step by step instructions on how to access and use the new PMS, request a temporary clearance, request a parking permit or update/add a vehicle in the reference tab.

Before you can submit a request for a temporary parking clearance, or a parking permit, you must create your User Pro-file in the new PMS, first. During the creation of your User Profile, you must ensure that you add your applicable vehicles, to include the make, model, color, license plate, VIN # and vehicle type, to your User Profile.

For security purposes, you must log into the new PMS at a minimum of once every 180 days, for your parking profile (account) to remain active. If for some reason you do not log in at least once within a 180-day period, your parking profile (account) will be deactivated, and you must contact the PMO helpdesk at (703) 614-7271, to re-activate your parking profile (account).

When requesting a parking permit in the new PMS, first, your Component Parking Representative (CPR), and/or your Division Representative (DR) must conduct an Eligibility Review of your request. Upon completion of your Eligibility Review, you will receive an email directly from the PMS stating that your eligibility for an SOV permit has been verified by your Agency’s Parking Representative.

After your eligibility for a parking permit has been verified, the next step requires you to log back into the PMS to continue with the parking permit application process. The task for this next step is located on the “Permit” tab of the parking website.

After the PMO has officially reviewed, processed, and approved your parking permit request, the PMS will automatically generate and send you an email informing you that your parking permit is ready for pick-up. Pentagon parking permit holders will be instructed to come to the Pentagon Parking Office, located in Room 2D1039. Mark Center and Suffolk Building parking permit holders will be instructed to come to the Mark Center Parking Office. Both offices are open Monday- Friday, from 7am to 4:30pm. ET, closed on Federal Holidays.

If you currently possess an “expired/expiring” physical hangtag parking permit, you must turn in your physical hangtag to the PMO, prior to being issued a new physical hangtag parking permit. PMO will not issue you your new physical hangtag parking permit, without receiving the expired/expiring physical hangtag parking permit first.

If your physical parking permit is ever lost, stolen or damaged, you must report the lost, stolen or damaged parking permit to PFPA at (703) 697-1001. You will inform PFPA of your parking permit type and permit number (please contact the PMO at (703) 697- 6251, if you do not know your permit #). After providing PFPA with your permit type/permit #, they will provide you with a case number. After receiving the case number, you will call PMO and they will guide you through the next steps to get a replacement permit.

Parking Office Information

The new Parking Management System (PMS) Help Desk technical support services team is available to assist with matters specific to the new PMS, such as technical inquiries, clarifications, or basic troubleshooting access to USER pro-files, NOT general parking permit or clearance information.

To reach the PMS Help Desk, Monday– Friday, 7 am – 4:30 pm, except Federal Holidays, please call (703) 614– 7271, or by email 24/7/365 at whs.pms.helpdesk@mail.mil, and your response will be answered in the order received.

Agency Parking Representatives