SECURITY PROGRAMS AND INFORMATION MANAGEMENT

The FOIA and PA Section (ARSF) is responsible for implementation of FOIA and PA policy, Marine Corps wide. The USMC FOIA website is maintained, at: http://www.hqmc.marines.mil/Agencies/USMCFOIA.aspx
This website provides information to the public about the USMC FOIA program and provides instructions for submitting a FOIA request for USMC documents. The USMC PA website provides administrative tools and guidance to USMC subordinate FOIA/PA officials throughout the Fleet Marine Force.  http://www.hqmc.marines.mil/Agencies/USMCFOIA/USMCPrivacyAct.aspx.

Mailing Address

Headquarters, U.S. Marines Corps 
Attn: FOIA/PA (ARSF) 
3000 Marine Corps Pentagon
Room 2B289
Washington, DC 20350-3000

section Head

(703) 614-4008
 

DEPUTY/PRIVACY ACT

(703) 614-4008

HQMC FOIA Team

(703) 614-4008

ARSF Fax:

(703) 614-6287

FOIA mailbox: hqmcfoia@usmc.mil
Privacy mailbox: hqmcpa@usmc.mil

As the HQMC FOIA/PA FOIA Coordinator, ARSF controls and provides administrative support for all FOIA/PA requests seeking access to records maintained in file systems and databases under the possession and control of the Commandant, Assistant Commandant, Director, Marine Corps Staff, and HQMC Departments and Staff Agencies.

Any FOIA or PA request received directly by an HQMC Department or Staff Agencies should be immediately delivered to ARSF. ARSF will then staff the request and prepare the appropriate response. ARSF serves as a USMC FOIA Requester Service Center to assist FOIA requesters with complaints or other issues they may be experiencing regarding the processing of requests that have been submitted to HQMC, MCRC, MCSC, MCLC, MCCDC, MARFORCOM,MARFORCENT, MARSOC, MARFORSOUTH, MARFOREUR, MARFORKOREA, MARFORPAC, and MARFORRES.

The ARSF Section Head serves as the USMC FOIA Public Liaison for the purpose of mediating unresolved FOIA requester complaint matters addressed to or FOIA requester dissatisfaction with one or more of the 10 USMC FOIA Requester Service Centers.

FOIA/PA Training. ARSF is responsible for providing FOIA/PA training and conducts a two day FOIA/PA training conference at MCB Camp Lejuene, MCB Camp Pendleton and MCB Camp Butler on a triennial basis. ARSF also provides specialized or customized FOIA/PA training for USMC/HQMC components upon request.

PA Systems of Records Notices. ARSF is responsible for ensuring that all PA Systems of Records collections maintained by USMC/HQMC organizations are covered by a current and accurate PA Systems of Records Notice. Any USMC official (PA System of Records Manager) that currently maintains or proposes to maintain a records collection or file system must notify ARSF if the system will store individual names and SSNs. ARSF will work with that system manager to ensure a current and accurate PA Systems of Records Notice is published in the Federal Register. The inventories for PA SORNs affecting USMC records collections can be found, at http://privacy.defense.gov. The USMC Privacy Act website can be found, at:
http://www.hqmc.marines.mil/Agencies/USMCFOIA/USMCPrivacyAct.aspx

ARSF is the USMC POC for PII breach reporting. ARSF is included as an addressee on all USMC breach reporting and is responsible for ensuring the USMC reporting official complies with all other requirements (notifications to affected individuals, investigations, follow-up reporting, etc.) as required by Marine Corps Enterprise Information Assurance Directive 011 Personally Identifiable Information (PII) of 09 April 2009.

ARSF reviews all USMC PIAs to ensure that electronic collection of PII complies with relevant statutes, policies and regulations.

Privacy Act Compliance Reviews of Publications and Forms. ARSF reviews all USMC publications and forms for compliance with Privacy Act rulemaking.

ARSF is responsible for providing USMC data (PA complaints, PA SORNs, PA training, PIAs, web privacy policies, Privacy Act Statements (PAS), etc.) to the DoN Privacy Manager for incorporation into the annual FISMA report.

ARSF also prepares other reports (Section 803 of the Implementing Recommendations of the 9/11 Commission Act of 2007, PL 110-53, Installation Physical Access Control Reports) for submission to the Defense Privacy Office.

Dept of Defense Privacy Office

Marines.mil

Operating Status & Schedules

DoD Electronic Foreign Clearance Guide

U.S. Department of State

e-QIP   ...

ESSRP (CAC Required)

CDCC (CAC Required)

To provide Information, Personnel, and Industrial Security services in support of HQMC Staff Agencies.

Mailing Address

COMMANDANT OF THE MARINE CORPS (ARS)
3000 Marine Corps Pentagon
Room 2A288A
Washington, DC 20350-3000

sECURITY MANAGER

Devin Stewart
 

Assistant security manager

William Satterfield

ABOUT

The Information Security Program (ISP) developed and administered by means of standardized policies and procedures for classifying, safeguarding, transmitting, declassifying and destruction of national security information.  Guidance is implemented as directed by Executive Order (EO) 13526 as amended “Classified National Security Information” and furthermore, incorporates security policies and procedures established by additional executive branch agencies. DoD M-5200.01 mandates all security offices to successfully implement the ISP.  This instruction also provides the framework and guidance for the command Standard Operating Procedure (SOP).

The purpose of the ISP is to educate and promote proper procedures to all military, civilian and government personnel assigned to HQMC, enforce individual responsibility for the protection of classified information, and report all instances in which these policies are violated.

POLICY LINKS

The below links are provided to endorse the implementation of the HQMC Information Security Program.

Executive Order 13526-Classified National Security Information
https://www.whitehouse.gov/the-press-office/executive-order-classified-national-security-information

DoD M-5200.1 // DoD Information Security Program
http://www.dtic.mil/whs/directives/corres/pdf/520001_vol1.pdf
http://www.dtic.mil/whs/directives/corres/pdf/520001_vol2.pdf
http://www.dtic.mil/whs/directives/corres/pdf/520001_vol3.pdf
http://www.dtic.mil/whs/directives/corres/pdf/520001_vol4.pdf

DoDI 5200.1 // DoD Information Security Program and Protection of Sensitive Compartmented Information (SCI)http://www.dtic.mil/whs/directives/corres/pdf/520001p.pdf

Personnel Security Program

The Personnel Security Program (PSP) objective is to authorize, initial and continued access to classified information and/or initial and continued assignment to sensitive duties to those persons whose loyalty, reliability and trustworthiness are such that entrusting them with classified information or assigning them to sensitive duties is clearly consistent with the interest of national security.  The PSP applies to military, civilian, and contractors requiring access to classified information or performing any duties designated sensitive.  

Personnel Security Investigations is one of the tools used to gather information about a person.  It is used to evaluate access to classified information assignment to sensitive duties, and suitability for civilian employment or military service. 
 

Types of Personnel National Security Investigations
 

Tier 1 – Governed by Executive Order 10450

Tier 3 – Governed by Executive Order 10450 and Executive Order 12968

Tier 5 - Governed by Executive 12968

POLICY LINKS

The below links are provided to endorse the implementation of the HQMC Personnel Security Program.

Executive Order 12968, Access to Classified Information, 2 Aug 95

EO 12968 ACCESS TO CLASSIFIED INFORMATION.pdf

Executive Order 10450, Security Requirements for Government Employees, 27 Apr 03

http://www.archives.gov/federal-register/codification/executive-order/10450.html

DOD 5200.2R, Personnel Security Program Regulation, January 1987

52000.2R DoD Personnel Security Program.pdf

DODI 5200.2, Personnel Security Program Regulation, 21 Mar 2014, CHG 1 Effective:  9 Sep 14

DODI-5200.02 Personnel Security Program.pdf
 

SECNAVINST 5510.30C, DON Personnel Security Program Manual, 24 JAN 20

https://www.secnav.navy.mil/doni/Directives/05000%20General%20Management%20Security%20and%20Safety%20Services/05-500%20Security%20Services/5510.30C.pdf
 

To learn more about Personnel Security, the below training site is provided for reference.

http://www.cdse.edu/catalog/personnel-security.html

ABOUT

The industrial Security Program prescribes requirements, restrictions, and other safeguards that are necessary to prevent unauthorized disclosure of classified information and to control authorized disclosure of information released by the HQMC Staff Agencies to their contractors.  The prescribed Federal guidance is the National Industrial Security Program Manual (NISPOM).

The Federal Acquisition Regulation (FAR) defines a “Classified Contract” as “Any contract that requires, or will require access to classified information (confidential, secret, top secret) by the contractor or its employees in the performance of the contract.  A contract may be a classified contract even though the contract documents are not classified.”

The DD Form 254 (Contract Security Classification Specifications) will be used for classified contracts.  This form is used to identify other security requirements and classification guidance that is needed for the performance of a classified contract.

POLICY LINKS

The below links are provided to endorse the implementation of the HQMC Industrial  Security Program.

National Industrial Security Program EO 12829 6 January 1993

http://www.archives.gov/isoo/policy-documents/eo-12829.html

National Industrial Security Program Manual (NISPOM) February 28, 2006

http://www.dss.mil/documents/odaa/nispom2006-5220.pdf

FORMS

The below links will access forms required in daily Industrial Security practices.

Contract Security Classification Specification (DD Form 254)

DD254 (DIGITAL SIGNATURE).pdf

How to Complete the DD Form 254 Support Guide

http://cdsetrain.dtic.mil/dd254/index.html

ABOUT

The HQMC Security Manager is the focal point for control, distribution, and disposition of all classified material at HQMC.  All classified material will be stored in a GSA approved security container, vault, modular vault, or secure room.  Top Secret material will be accounted for via the Classified Document Control Catalog (CDCC) and properly stored and safeguarded at all times.  The CDCC is the control and accountability tool utilized by all HQMC Staff Agencies/Activities for Top Secret material, Secret Hard-Disk-Drives (HDD), and classified media created using the “write-to-removable media” function. Working papers classified Top Secret must be controlled and treated as a final document.  Personnel hand carrying classified material outside, require a Courier Authorization Card issued by HQMC Security Office.

 

Destruction: 

HQMC controlled material may be returned to ARS for destruction or destroyed locally at the HQMC Staff Agency/Activity level by appropriate and approved means.  Destruction must be in accordance with DoD M-5200.01.  Burn Bag destruction at the Naval Support Facility Arlington is held every Thursday, at 0815.  Drop off location for Burns Bags is the loading dock located on the 1st Floor of Building 12.  Burn Bag destruction at the Pentagon is held Monday through Friday (Expect the 3rd Thursday of each month) from 0800-0900 and again from 1100-1200.  Burn Bags must be brought to the Remote Delivery Facility (RDF) located in the basement of Corridor 5.  A burn bag receipt DD Form 2843 will accompany the material for destruction.  The outside of each bag will be annotated with the highest classification of the contents, the media type if other than paper, section and POC telephone number.  Burn bags must be sealed at the top and not weigh more than 10 lbs or be more than 3/4 full.
 
 

Reproduction:  

Reproduction of classified material (e.g. paper copies, electronic files, and other materials) shall only be conducted as necessary to accomplish the Staff Agency/Activity mission or comply with applicable statues or directives.

Q. How can I find out who is my Staff Agency Security Coordinator?

A. To find out who your Security Coordinator is, please contact the Staff Agency Administrative Officer or the HQMC Security Office at (703) 614-3609.

Q. How do I obtain a Pentagon (PNT) Building Access?

A. To obtain a PNT Building Access contact your Staff Agency/Activity Security Coordinator.

Q. What acceptable identification do I need to have in order to be issued granted PNT Building Access?

A. In order to be granted PNT Building Access, you must present two forms of ID; one from each category listed below: 

1.  Picture ID from federal or state government:  State-Issued Drivers License, State DMV-Issued ID, Military ID Card, Military Retiree ID, Military Dependent’s Card, U.S. Coast Guard Merchant Mariner Card, Foreign Passport with appropriate stamps, Permanent Resident Card or Alien Registration Card with a photograph (INS Form I-151 or I-551) and ID Card issued by federal or state government provided it includes a photograph.

2.  Acceptable ID to verify Social Security Number (SSN):  Social Security Card (original), current Military ID Card, current Military Dependant’s ID Card, Military Retiree ID Card, W-2 from last year’s, Federal Pay Stub (must display full SSN), State Voter Registration Card (only if it displays the full SSN), SF-50 (only if it displays full SSN), and Verification of SSN letter from the Social Security Administration.

Q. How do I obtain a Common Access Card (CAC)

A. Military and civilian personnel can be issued a CAC by visiting the nearest Identification Card issuing facility.  Civilian personnel, who are receiving a CAC for the first time, must have received their Standard Form 50 from Human Resources prior to issuance of a CAC. Contractor personnel must contact their Staff Agency/Activity Security Coordinator, to receive the required forms.

Q. What acceptable identification do I need to have in order to be issued a CAC?

A. In order to be issued a CAC you must present two forms of ID. The following are acceptable identification: Expired CAC, Current Military ID Card, Current Military Retiree ID, Current Military Dependent’s ID, Current Driver’s License, Social Security Card, Voter’s Registration Card, and Current U.S. Passport. 

Q. How to obtain a SIRPNET Account?

A. To obtain a SIRPNET Account contact your Staff Agency/Activity Security Coordinator.

Q. How to properly hand carry classified material?

A. To properly hand carry classified material you must have written authorization (Courier Card/Courier Letter) from HQMC Security Office to hand carry classified material. Contact your Staff Agency/Activity Security Coordinator to request for authorization.

All classified material hand carried within a building; to include bulk material will be protected by placing an appropriate classification document cover sheet as the top page to prevent casual observation. When transporting classified material outside the building, the material must be doubled wrapped. The inner envelope must have the appropriate classification marking and the outer envelope will not reveal any information pertaining to the contents within. A briefcase may be used as the outer wrapping except when traveling via a commercial airline. Authorization to hand carry classified material via commercial airline must receive prior approval from the DirAR (ARS). Classified material will not be carried into common areas such as the PX, snack bar, restrooms, or the barbershop and will utilize the most direct route to destination. For transportation of COMSEC physical material and CCI, contact HQMC COMSEC Manager.

Q. What do I need to do before traveling to a foreign country?

A. Before traveling to a foreign country, you must complete the following:

1  Complete a Notification of Foreign Travel Form and submit to your Staff Agency/Activity Security Coordinator at least 30 days prior to your departure. Upon your return, you must complete the Debriefing part of the form and submit that your Staff Agency/Activity Security Coordinator. To receive the form, please contact your Staff Agency/Activity Security Coordinator.

2.  Visit the DoD Foreign Clearance Guide website for travel requirements, restrictions, and training.

https://www.fcg.pentagon.mil/

3. Receive a Foreign Travel Briefing from HQBN Anti-Terrorism Officer. To schedule a briefing please contact the HQBN Anti-Terrorism Officer at (703) 614-1471.

Q. How do I obtain Swipe Access to my office space?

A. To obtain swipe access to an office space, contact your Staff Agency/Activity Security Coordinator.

• Marines.mil

• Operating Status & Schedules

• DoD Electronic Foreign Clearance Guide

• U.S. Department of State

• e-QIP   ...

• ESSRP (CAC Required)

• CDCC (CAC Required)

HQMC IPSP SOP

• Process HQMC security clearance and access requests.

• Process Pentagon Reservation Building Access requests.

• Process and approve Common Access Cards (CAC) requests for Contractors.

• Submit Personnel Security Investigations for Military and Civilian personnel.

• Issue Courier Cards and Courier Letters.

• Issue Security Clearance Validation Letters.

Provide Passport and Visa support to all Marine Corps activities world-wide. Facilitate the submission of Passport for military and civilian personnel, to include family members, that work at the Pentagon.
 

3000 Navy Pentagon
Room 2B289
Washington, DC 20350-3000

Hours of Operation 0800-1400
Phone: (703) 614-1651
After Hours: (571) 319-1324/(703) 254-3538
                

Passport Organizational Mailbox
SMB HQMC PASSPORTS
SMB_HQMC_ARS_PASSPORT_VISA@USMC.MIL

For HQMC customers located in the National Capital Region, the Passport/VISA Section (ARSD) provides walk-in customer service for the processing of passports and visas for all Marine Corps sponsored travel, including PCS, TAD and travel for dependents on orders.
 
For HQMC customers located in the National Capital Region, the Passport/VISA Section (ARSD) provides walk-in customer service for the processing of passports and visas for all Marine Corps sponsored travel, including PCS, TAD and travel for dependents on orders.

The below listed documents are also available in the HQMC Passport SOP.

DS-11 (Application for a U.S. Passport)

This form is for first time applicants and those who are using a previous U.S. passport issued prior to their 16th birthday or over 15 years ago.
 

DS-82 (Application for a U.S. Passport by Mail)

This form is for use by individuals applying for a U.S. Passport utilizing a previous passport issued within the past 15 years and after their 16th birthday.

DS-64 (Statement regarding Lost/Stolen Passport)

This form is to be filled out by anyone applying for a U.S. Passport who had a previously issued passport lost or stolen. 

DS-3053 (Statement of Consent: Issuance of a Passport to a Minor under age 16)

This form is to be filled out by the non-custodial parent authorizing the custodial parent to apply for a passport for the minor child. This form must be notarized and a copy of a photo ID must be attached.

 

DD Form 1056 (Authorization to Apply for a No-Fee Passport and/or Visa)

This form must be completed by someone in your command, knowledgeable of your trip/orders.

For in depth information pertaining to applying for no-fee official, diplomatic and no-fee regular passports and/or visas, or any of the above documents, please click on the HQMC Passport SOP under Documents.

DOD Military and Civilian Passport Matters
This link will provide you with up to date information on documentation required to obtain visas.

DOD Electronic Foreign Clearance Guide
This link provides up to date information on passport/visa requirements for all foreign countries.

U. S. Department of State
This link is available to all travelers. In addition to forms available, it also provides guidance for obtaining a U.S. Passport with unique circumstances, i.e. overseas adoptions, citizenship issues, emergency situations.

Due to heavy volume of passport applications being received, processing time is now taking six to eight weeks from the time a record is created at the Special Issuance Agency to a passport being issued.

Expedite requests are taking up to four weeks to be processed from the time a record is created at the Special Issuance Agency for a passport to be issued.

Due to the volume of status inquiries received by our office each day, all email status checks will take a minimum of three days to receive a response.

System Account for Passport and Visa status checks or general questions please email the organizational mailbox at:
SMB_HQMC_ARS_PASSPORT_VISA@USMC.MIL

DS-3053 Statement of Consent (Issuance of US Passport to Minor under 16)

DS-64 Statement Regarding Lost or Stolen Passport

DS-82 Application for US Passport by Mail

DS-11 Application for US Passport

dd1056

The Communications Security (COMSEC) Section, ARSC, provides services for Communications Security Material requirements to all HQMC Staff Agencies/USMC Commands and Activities throughout the National Capital Region.  This section manages the Key Management Infrastructure (KMI) account for all cryptologic products, services and Local Elements.  The Key Management Infrastructure (KMI) provides the capability for automated generation, accounting, distribution, destruction, and management of COMSEC Material and non-key COMSEC related items. 

The HQMC COMSEC Account Managers or CAMs are your subject matter experts for all Communications Security (COMSEC) material and equipment.  The CMS (series) manual and the HQMC COMSEC SOP provides policy and procedures for the proper ordering, filling, generation, distribution, accountability, storage, usage, destruction, and management of COMSEC material and equipment.  The KMI managers also will assist in COMSEC equipment requisition for new communications/data circuits.  ARSC provides assistance with classified hard-drive disposal procedures and classified material shredder information.

Commandant Marine Corps (ARSC)
 

ATTN: COMSEC Manager
Room 2A288A
3000 Marine Corps Pentagon
Washington DC 20350-3000

Phone: (703) 614-2305 or email to: SMB_HQMC_COMSEC@usmc.mil

REQUEST SERVICES

For routine COMSEC requests please send email to the mailbox SMB_HQMC_COMSEC@USMC.MIL with the following information:  

FROM: YOUR STAFF AGENCY or COMMAND

SUBJECT: ROUTINE SERVICE REQUEST

CRYPTO MATERIAL/KEYING: ____  or  SECURE VOICE-INLINE PRODUCT: ___

REQ/REPAIR _____  INSTALLATION  ______   OTHER _____________________________________________

BRIEF DISCRIPTION OF THE SERVICE REQUESTED:

SERVICES

Subject Matter Experts in Key Management Infrastructure (KMI) policy and directive guidance for the handling, accountability, and destruction of COMSEC material and equipment.

• Account Management: Accounting, inventory, destructions, inspections and training for the use of COMSEC material and equipment.

• Continuous accountability of all COMSEC Material and Equipment through KMI accounting process and supply assessable material procedures.
 
• Conduct semi-annual Local Element Inventories, annual Local Element Custodian (LEC) training.

• Provide cryptographic equipment (i.e. KG-175, KIV-7, STE phone), requisition assistance and support for inline security of networks handling voice and data communications.

LIBRARY

Sample COMSEC Access List

SD Form 572

• Electronic Storage Devices (i.e. SKL)

• IRIDIUM Satellite

• KG-175 (series)

• KIV-7 (series)

• ViPER phones

• KG 250 (series)

Information regarding the types of equipment supported by the Communications Security Section (ARSC) can viewed at:

Iridium 9575A (U.S. Government) | Iridium Satellite Communications

http://www.l-3com.com/

https://www.iad.gov/SecurePhone/index.cfm - (CAC enabled)

https://www.viasat.com/products/cybersecurity/

Secure Telephone Rekey Procedures

IF YOU ARE HAVING ISSUES WITH REKEYING STE OR VIPER PHONES, GO TO THE MAIN PAGE "COMSEC DOCUMENTS" FOR OTHER PROCEDURES.

REKEY NUMBER FOR BOTH STE & VIPER PHONES (1-800-633-3971)

Secure Telephone (STE) Rekey Procedures

STE phones are to be rekeyed at least every 3 months to provide fresh key algorithm and check for proper operation:

Rekey Procedures for STE Terminal (NOTE: If you have problems the first time WAIT 20 Minutes before attempting again!)

1.) Insert Enhanced Crypto Card (KSV -21) into STE unit.

2.) Press MENU

3.) Scroll once

4.) Press blue button under SELECT "Crypto Card Management"

5.) Press blue button under USER in "Card Management Privileges"

6.) Press blue button under SELECT in "Rekey Functions"

7.) Press blue button under REKEY in "Update Rekey Phone Number"

8.) Press blue button under SDNS in "Perform Rekey"

9.) Press blue button under SCIP in "SDNS Rekey Mode"

10.) Press blue button under USCF in “Select type”

11.) Pick up receiver and press blue button under the word GO.

12.) The automated system will answer the call and announce "if your rekey attempt fails, dial 1-800-635-5689 for assistance".

13.) Continue to hold and the automated system will rekey STE. The unit will display "SDNS Rekey in Progress"

14.) Press blue button under continue in "SDNS Rekey Complete"

15.) Hang up

VIPR Rekey Procedures

1.) Select and PRESS the “UNLOCK” TAB on the phone.

2.) Enter USER ID – 02 (or the designated ID# provided to you)

3.) Enter 6 digit PIN – XXXXXX (PIN assigned to specific user)

4.) PRESS the “SPEED DIAL” button and “VIPER REKEY” is already highlighted (CHOICE #1). (or dial 1-800-633-3971)

5.) PRESS the “ENTER” to select

6.) Wait for automatic voice prompt

7.) Wait for automatic recording:
“CONNECTION IN PROGRESS” 
 “PLEASE STAND BY”
 “LINE IS SECURE”

NOTE: You will see the “SECURE” button change color from WHITE to BLUE.

8.) Once the connection is made, the phone will be rekeyed and will notify when completed.

9.) Wait for “SECURE CALL COMPLETED, HANG UP TO DISCONNECT” on the screen.

10.) Once done the KEY EXPIRATION will show on the top right of the screen as: “KEYEXP MON/YEAR”

Any questions please contact ARSC KOA Managers at (703) 614-2305 or send email to SMB HQMC COMSEC

CONTACT US

If you are having issues with rekeying STE or Viper phones, go to the main page "COMSEC Documents" for other procedures.

Rekey number for both STE & Viper phones (1-800-633-3971)

ABOUT

Note: The Secure Mobile Environment/Personal Electronic Device (SME/PED) program is no longer available or serviced by HQMC Communications Security Section (ARSC).  The SME/PED program was replaced by the DoD Mobility Classified Capabilities (DMCC) provided by Defense Information Systems Agency (DISA).  The DMCC program provides the Senior Leadership (HQMC General Officers and SES personnel) means to access secure classified voice/data communications through off-the-shelf products utilizing DISA network capabilities.  For more information and requests please contact ARIE at (703) 614-2109.

DISA network capabilities link

cONTACT US

If you are having issues with rekeying STE or Viper phones, go to the main page "COMSEC Documents" for other procedures.

Rekey number for both STE & Viper phones (1-800-633-3971)

LOCAL ELEMENT Spot Checks/Self-Assessments (2026)

Local Elements supported by HQMC ARSC (CA169078) are reminded to conduct your self-assessment per CMS 1A AMD-1, CMS-3A AMD-1 and HQMC ARSC SOP.  The time frames are (Jan-Jun) 1st assessment and (Jul-Dec) for the 2nd one.  If applicable the Quarterly CO-Spot check must be done, signed and return to ARSC. 

See the Microsoft Teams link for further information: THIS LINK IS FOR 169078 LOCAL ELEMENTS ONLY.  https://dod.teams.microsoft.us/l/team/19%3adod%3a0c4a1b346fa3485ea90814d57ac61b6a%40thread.skype/conversations?groupId=b1587061-4ae6-4783-a747-65286b9f8f8b&tenantId=f4c44cda-18c6-46b0-80f2-e290072444fd

Any questions please contact the COMSEC Managers at (703) 614-2305 or SMB_HQMC_COMSEC@usmc.mil

AGENDA IN PROGRESS:

To be announced...

MICROSOFT TEAMS LINK (USMC COMSEC TEAM)- use this link to join the Marine Corps COMSEC Teams only.
https://dod.teams.microsoft.us/l/team/19%3adod%3a0606a06825414b08aa193d85cbd2444b%40thread.skype/conversations?groupId=e424054b-bdd1-4bbd-a78b-0a233b21cddc&tenantId=f4c44cda-18c6-46b0-80f2-e290072444fd

Committee on National Security Systems (CNSS) Library

INFOSEC Main Page - CAC enabled

Key Support Central Facility - CAC enabled

Navy KMI - Home (Intelink CAC enabled)

Navy Forms Online

Secure Phone (CAC enabled)

Washington Headquarters Service (WHS) DoD Directives

COMSEC Appointment Form v2

COMSEC Briefing and Acknowledgement Form

DD-2625 Controlled Cryptographic Item (CCI) Briefing Form (blank)

DMCC-S NextGen WINDAR User Agreement

DMCC-TS - User Agreement

NSA APPROVED SHREDDER LIST (2023)

SD-572 Cryptographic Access Certification and Termination Form (blank)

STE PHONE CHANGE SETTING FOR REKEYING TROUBLESHOOTING

VIPER SETTING CHANGE FOR REKEY TROUBLESHOOTING

The Physical Security Section is the lead for HQMC in implementing antiterrorism and force protection programs. The section conducts Preliminary Inquiries, Physical Security Surveys, coordinates the installation of alarm systems and serves as the HQMC Liaison to the Pentagon Force Protection Agency (PFPA).

Physical Security

The HQMC Physical Security Manager is located at the Pentagon room 2A288A and can be reached by at (571) 256-8648 or at SMB_HQMC_ARS_PHYS_SEC@usmc.mil

In order for the Physical Security Manager to better serve you, all Physical Security Requests (i.e. request for combination lock changes, card reader installations, lock installations, door buzzer requests, AIPHONE requests, physical security surveys, etc.) must be submitted via email.

All requests for services will be evaluated within a 24 hour period. For emergency services, (i.e. card reader failures, lock-outs, lock failures, access control system failures, etc.) please contact the following personnel in the order listed below:

Physical Security Office

Primary POC
Duty hours: (571) 256-8648
Cell Phone: (703) 254-3541

Alternate POC
Duty hours: (703) 614-2477
Cell Phone: (703) 254-3539

3000 Marine Corps Pentagon
Room 2A288A
Washington, DC 20350-3000

Any questions regarding this matter may be addressed to the aforementioned personnel above.

The HQMC Physical Security manager is responsible for all physical security matters within the NCR. The HQMC Physical Security Manager provides:
• Physical Security Surveys
• Restricted Area Accreditations
• Security guidance for NCR renovations and new construction.
• Alarm system support
• Access control requirements
• Key and lock program support
• Protected Distribution Systems support/installation
• Emergency lockout support (doors & safes)

For more information contact at Physical Security Section: (571) 256-8648.

CJCS-Guide-5260

The HQMC Physical Security Manager is responsible for all HQMC Physical Security matters within the National Capital Region (NCR)
 

The HQMC Physical Security Manager provides:

• Physical Security Surveys.

• Restricted Area Accreditations.

• Security guidance for NCR renovations and new construction.

• Alarm system support.

• Access control requirements.

• Key and lock program support.

• Emergency lockout support (Doors & Safes).

• Protected Distribution Systems support/installation.

1. The HQMC Key and Lock Program is administered by the Director, Administration Resource Management Division (Dir AR), Security Programs and Information Management Branch (ARS). This program is designed for the protection of classified networks, material and systems, government and personal property within office spaces assigned to Headquarters Marine Corps Staff Agencies and Departments throughout the Pentagon Reservation (Pentagon and FOB#2).

2. The purpose of the message is to remind all HQMC staff agencies/departments of the procedures for requesting key and lock support for Marine Corps activities assigned throughout the Pentagon Reservation. The procedures for requesting these products and services are as follows:

a. All request for the installation or repair of all locking devices (i.e. X09 Safe Locks and installation of CD X09 door combination locks, Simplex mechanical locks, L1021 mechanical push button Unican Locks, American Magnetic locks etc.) exterior or interior shall be requested via e-mail to the address listed below. The subject line should read, “LOCK SUPPORT”. SMB_HQMC_ARS_PHYS_SEC@usmc.mil

b. Request for repairs to Card Readers or any associated hardware for the Electronic Access Control System must be requested from the Pentagon Force Protection Agency (PFPA), Alarm Monitor and Security System Maintenance at (703) 697-8292. This number should also be called for emergency lock-outs or repairs for the Electronic Access Control System only.

c. For all other lock-out emergencies, agency/ department Security Managers or representatives should immediately contact via phone, the Physical Security Manager at  (571) 256-8648 or (703) 254-3541.

d. Agency/Department Security Managers must record all combinations for security containers and exterior or interior doors that have been equipped with a General Services Administration (GSA) approved combination lock (i.e. X07, X08, X09 or high security padlock) on a Standard Form 700 (SF-700). These forms should be stored in a GSA approved security container outside of your respective office space in the event the combination must be accessed by other authorized individuals to gain entry into classified material or information commensurate with the highest classification of the overall office space or security container. It is also recommended the SF-700 be stored in a location where 24 hour access to the combination is available.

Subj:  LEVEL I ANTITERRORISM (AT) AWARENESS TRAINING

Ref:
(a) MCO 3302.1D
(b) MARADMIN 084/12

1. The reference require all Marine Corps personnel and civilian employees to receive Level I AT Awareness Training annually. The required training must be completed for anyone being deployed, eligible for deployment or if the terrorism threat level within the U.S. and its territories rise above moderate.  
2. The references further direct all domestic U.S. based DoD personnel, including family members, 14 years of age or older (when family members are deploying or traveling on Government orders) and DoD-employed Contractors receive Level I AT Awareness Training. Furhter, all Marine Corps personnel and civilian employees shall be provided an Area of Responsiblity (AOR) update and threat brief within three months of deployment overseas. 

3. Level I AT Awareness Training is currently available at www.MARINENET.usmc.mil. DoD service members, DoD civilians and DoD contractors who are first time MarineNet users and enrolled in the Defense Enrollment Eligiblity System (DEERS), can create an account by clicking on the "create a new MarineNet account" link in the "how to begin" section of the MarineNet homepage. Contractors and International Officers, serving with the USMC, and others not enrolled in DEERS, will require command sponsorship to obtain a MarineNet account. Instructions on submitting for an account can be found by clicking on the "requesting a MarineNet account" link in the "how to begin" section of the MarineNet homepage. 

4. MarineNET can be accessed via any public key enabled (PKE) computer using your email certificate and pin or via any non-pke computer using your user name and password. To access a course, type in the title of the course, "Joint Anti-Terrorism Level 1" or course code "JATLV10000", into the search window and click the search catalog button. In the next window, click enroll icon to launch the course. For assistance with any questions or problems accessing MarineNet or viewing these courses contact the MarineNet helpdesk by calling between 0800-1900 est, Monday through Friday at (888)4DL-USMC (435-8762).

5. Deskside AOR updates and threat briefs are available for General officers and members of the Senior Executive Service at any time by contacting the HQBN Anti-Terrorism Officer, at (703)693-1729.

6. To fulfil travel-briefing requirements when traveling overseas, all civilian and military personnel must be briefed in accordance with the highest terrorism threat level established by DoD for the AOR for each individual country. To schedule your brief contact HQBN Anti-Terrorism Officer, at (703) 693-1729.